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Essential Reports to Increase Pharmacy Efficiency

To keep your pharmacy running, it’s essential to stay on top of your record-keeping, and a big part of that record-keeping involves creating reports on your pharmacy’s operations. This article will include a few reports that pharmacies should make regularly in order to ensure efficiency and safety.

1. Sig Reports

Pharmacies use sig codes (or speed codes) as memory aids to speed up the data entry process. Sig codes are codes within the computer system that are designed to represent a specific set of instructions. For example ‘1TBID’ instructs the computer to print out “take one tablet by mouth twice daily” on the medication label.

But even though they’re handy, sig codes aren’t foolproof - sometimes, they can lead to medication errors. In order to avoid this, your pharmacy should regularly run reports on sig codes within the computer system to remove outdated and potentially unsafe codes.

2. Financial Reports

To make sure your pharmacy is performing the way it should, it’s necessary for you to keep financial records. You should have basic knowledge surrounding financial aspects of your business, and preparing and reviewing financial reports can help you to get a good idea of how your pharmacy is performing. It can also give you perspective on whether or not you need to make changes to improve profitability.

There are three important financial reports that should be compiled to get a clear picture of your business. First, an income statement that shows if the pharmacy made or lost money during a certain time period - basically, a review of expenses. Second, a balance sheet that shows what the pharmacy owes and how much money is invested. It gives a picture of the assets and liabilities at any point. Third is a cash-flow statement that gives you an overview of the numbers for daily operations.

3. Incident Reports

Incident reports are commonly overlooked because many people see them as tools to assign blame. But they are essential in keeping your patients safe. If there’s been an error with medication, a report describing the incident should be written up according to the policy that your healthcare organization put together. The report should include who was involved, what exactly happened, where the incident happened, how, and why.

Reports like these can help your staff understand if there were any changes in normal procedures, or if the system that disperses the drugs is to blame (and therefore should be improved). The report should also include ideas for how an error like that one made could be avoided in the future.

An incident report should include all the important information regarding what happened so patterns can be found in order for future problems to be solved.

Putting together these records for your pharmacy will help you stay on top of the information that’s constantly going in and out of your business, and it will help you run your pharmacy in the most efficient and safe way possible.

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